Your work should be well-organized as a VA, and the recruiter will judge you based on your application. Though your major is not in HR, they will expect you to understand modern resume writing – you’ll get to shortlist and recruit people as part of your job. Therefore, your resume itself demonstrates your skills. You can’t compromise its quality whatsoever.
Modern resume writing starts with some planning, simplifying the process of creating and reading the resume. You’ll realize this is the same way you manage the complex administration work of CEOs: plan the work and work the plan.
Virtual Assistant Resume Examples
If you want to speed up the resume writing process and avoid thinking about all the details, use our resume builder to quickly create a standout and ATS-friendly resume that will boost your chances of getting an interview.
If you decide to write a resume on your own, check out these examples, which are customized for different virtual assistant roles and career stages.
Virtual Assistant Resume
This resume is for individuals with experience seeking roles as Virtual Assistants. Virtual Assistants provide remote administrative, technical, or creative assistance to clients or organizations. They handle scheduling, email management, data entry, and customer service tasks.
Job Description
Virtual Assistants provide remote administrative support by handling various tasks such as managing emails, scheduling appointments, making travel arrangements, customer support, and document management. They must be highly organized, tech-savvy, and capable of managing multiple tasks simultaneously.
Key Notes
Highlight experience with administrative tasks, excellent communication skills, proficiency in various office software, and the ability to work independently in a remote setting.
Additional Tips
- Remote Work Experience: Emphasize your experience working remotely and your ability to manage tasks independently.
- Multitasking & Time Management: Highlight your skills in effectively handling multiple tasks and prioritizing.
- Technical Skills: Demonstrate proficiency in various tools and software that assist in remote work, such as Google Workspace, MS Office, and project management platforms.
Virtual Assistant Resume No Experience
This resume is for individuals looking to apply for Virtual Assistant roles but without prior professional experience in the field. Focus on transferable skills, relevant coursework, and enthusiasm to learn.
Job Description
Virtual Assistants provide administrative support remotely, helping with scheduling, answering emails, organizing files, and managing client communications. This role requires strong organizational skills, technological proficiency, and managing multiple tasks.
Key Notes
Since you don't have direct experience, emphasize transferable skills such as organization, communication, attention to detail, and the ability to learn new tools quickly. Focus on any relevant coursework or internships that can help demonstrate your capabilities.
Additional Tips
- Transferable Skills: Emphasize skills you gained through school projects, internships, or volunteer work, such as organization, scheduling, and communication.
- Eagerness to Learn: Demonstrate your willingness to learn and adapt quickly to new tools and processes.
- Tools & Technology: Highlight your familiarity with productivity tools like Google Workspace, Microsoft Office, and social media platforms.
Entry-Level Virtual Assistant Resume
This resume is for individuals with little to no professional experience seeking Entry-Level Virtual Assistant positions. Emphasize transferable skills such as organization, communication, technical proficiency, and any volunteer work or internships.
Job Description
Entry-level virtual assistants assist with administrative tasks remotely, such as managing schedules, handling emails, providing customer support, and organizing files. The role requires excellent organizational skills, communication abilities, and comfort with technology.
Key Notes
Focus on your ability to quickly adapt to new tools, multitask, and provide excellent customer service. Highlight any relevant coursework or volunteer work that shows you can manage administrative tasks effectively.
Additional Tips
- Adaptability: Highlight your ability to quickly learn new software and tools, which is essential in a remote work environment.
- Organizational Skills: Emphasize your ability to stay organized, manage time effectively, and prioritize tasks.
- Communication Skills: Stress your ability to communicate clearly and professionally with clients and team members.
Executive Virtual Assistant Resume
This resume is for individuals with more experience seeking roles as Executive Virtual Assistants. Executive Virtual Assistants typically support senior executives with high-level administrative tasks, including calendar management, travel planning, meeting preparation, and confidential correspondence.
Job Description
Executive Virtual Assistants provide remote support to high-level executives and senior management by managing their daily schedules, handling confidential correspondence, arranging travel, and assisting with project management. This role requires excellent organizational, communication, and problem-solving skills and the ability to handle sensitive information with discretion.
Key Notes
Highlight experience supporting senior executives, managing complex schedules, and handling confidential tasks. Showcase proficiency with executive-level tasks, including calendar and travel management, and emphasize your ability to work independently and manage multiple high-priority tasks.
Additional Tips
- Executive Support: Emphasize your experience supporting high-level executives and handling confidential, time-sensitive tasks.
- Travel and Scheduling Expertise: Highlight your experience managing complex travel plans, itineraries, and schedules.
- Project Management: Showcase your ability to manage multiple tasks and projects simultaneously, ensuring timely and efficient completion.
Virtual Administrative Assistant Resume
This resume is for individuals seeking roles as Virtual Administrative Assistants. Virtual Administrative Assistants provide remote support to businesses and professionals by managing tasks such as scheduling, email management, document preparation, and client communication.
Job Description
Virtual Administrative Assistants provide administrative support remotely, handling tasks such as managing calendars, scheduling meetings, organizing documents, and assisting with various office duties. They must be highly organized, efficient, and able to manage multiple tasks independently.
Key Notes
Emphasize administrative support experience, organizational skills, proficiency in office software, and the ability to handle remote tasks effectively.
Additional Tips
- Remote Work Experience: Highlight your experience working remotely and managing tasks independently.
- Organization & Efficiency: Emphasize your ability to organize tasks, manage multiple schedules, and improve office efficiency.
- Communication Skills: Stress your communication skills, both written and verbal, for handling client inquiries and correspondence.
Real Estate Virtual Assistant Resume
This resume is for individuals seeking roles as Real Estate Virtual Assistants. These Assistants provide administrative support to real estate professionals by managing client communications, scheduling showings, updating listings, and handling various tasks that keep real estate operations running smoothly.
Job Description
Real Estate Virtual Assistants support real estate agents, brokers, or agencies with administrative tasks such as scheduling property showings, managing listings, responding to client inquiries, and preparing documents. They are skilled at multitasking, managing client relationships, and providing crucial support to ensure the smooth operation of real estate activities.
Key Notes
Highlight knowledge of real estate processes, attention to detail, familiarity with real estate software, and strong organizational skills.
Additional Tips
- Real Estate Knowledge: Emphasize your knowledge of the real estate industry, including familiarity with MLS systems, property listings, and transaction processes.
- Client-focused: Showcase your ability to manage client communications, schedule showings, and support the sales process.
- Tech-Savvy: Highlight your experience with real estate-specific software and tools like CRM systems and MLS platforms.
E-commerce Virtual Assistant Resume
This resume is for individuals seeking roles as E-commerce Virtual Assistants. E-commerce Virtual Assistants assist online businesses with various tasks, including product listing management, customer service, order processing, and digital marketing.
Job Description
E-commerce Virtual Assistants provide administrative support to e-commerce businesses by managing product listings, handling customer inquiries, processing orders, and assisting with digital marketing efforts. They should be comfortable with e-commerce platforms and tools, customer relationship management (CRM) software, and digital marketing techniques.
Key Notes
Focus on your familiarity with e-commerce platforms, customer service skills, and digital marketing expertise.
Additional Tips
- E-commerce Platform Familiarity: Emphasize your experience with e-commerce platforms such as Shopify, WooCommerce, Amazon, or Etsy.
- Customer Service Excellence: Highlight your ability to handle customer inquiries and provide efficient, friendly support.
- Digital Marketing Skills: Showcase any experience in digital marketing, especially in areas like SEO and social media management.
Medical Virtual Assistant Resume
This resume is for individuals seeking roles as Medical Virtual Assistants. Medical Virtual Assistants provide remote administrative support to healthcare professionals and medical offices, assisting with scheduling, billing, patient communication, and managing medical records.
Job Description
Medical Virtual Assistants assist healthcare professionals by performing administrative tasks such as scheduling appointments, managing patient records, processing medical billing, and handling patient communications. They must know medical terminology, patient privacy regulations, and healthcare software systems.
Key Notes
Highlight your knowledge of medical terminology, familiarity with healthcare software, and experience in providing administrative support in a healthcare setting.
Additional Tips
- Medical Terminology Knowledge: Emphasize your understanding of medical terminology, billing codes, and HIPAA regulations.
- Experience with EHR/EMR Systems: Highlight any experience with electronic health record (EHR) or electronic medical record (EMR) systems such as Kareo, Epic, or Practice Fusion.
- Patient Communication: Showcase your ability to communicate professionally with patients and healthcare providers, ensuring precise and timely information flow.
How to Write a Virtual Assistant Resume
A virtual assistant (VA) resume should highlight your exceptional organizational abilities, technical expertise, and talent for handling administrative tasks remotely! No matter what your specialty is—whether it’s data entry, customer support, scheduling, or digital marketing—your resume should highlight your efficiency, strong communication skills, and self-motivated spirit. Since clients often look for someone they can rely on and adapt to their needs, showcasing your soft skills and any experience with specific tools or platforms is super important.
Key Takeaways for a Virtual Assistant Resume
- Highlight Remote Work Skills - Emphasize time management, communication, and self-discipline needed to work independently.
- Tailor Your Summary - Write a summary focusing on your VA specialties (e.g., administrative support, email management, social media, customer service).
- Showcase Technical Tools - Mention tools like Slack, Trello, Asana, Zoom, Google Workspace, CRM platforms (e.g., HubSpot), and any automation tools you know.
- Quantify Your Achievements - Use numbers to show results: e.g., “Managed 50+ client emails daily with a 24-hour response time.”
- Include Client-Centered Skills - Focus on problem-solving, attention to detail, proactive communication, and client support.
- List Freelance Platforms (if applicable) - Mention experience on Upwork, Fiverr, Freelancer, etc., and any performance ratings you earned.
- Prominently Feature Soft Skills - Skills like organization, adaptability, confidentiality, and professionalism are highly valued.
- Prioritize Key Tasks - List the tasks you excel at—calendar management, invoicing, content scheduling, lead generation, or travel arrangements.
- Add Certifications (Optional but Helpful) - Include VA-related certifications (e.g., Virtual Assistant Certificate, administrative assistant courses).
- Keep It Clean and Professional - Use a minimalist, easy-to-read format. Clients and companies hiring VAs appreciate clarity and attention to detail.
When writing a resume, we should define its layout and format and then pick the right template.
The Layout of a Virtual Assistant Resume
The resume layout is a list of sections and subsections that we’ll write on the resume. Defining the layout first makes it easy for us to prepare the information and ensures that we don’t miss any critical information.
For a virtual assistant resume, use the following layout:
- Header: name and contact information.
- Professional summary.
- Work Experience.
- Freelance experience.
- Education.
- Skills.
- Additional sections (certificates, languages, and interests).
The Structure of a Virtual Assistant Resume
The format of a resume defines the order in which you put together the information in each section.
You should use the reverse chronological resume format for a virtual assistant resume. List your most recent experience first and then list the rest of the experience based on the years. However, you could use a combination format if you have freelance or project-based experience.
Header
Your resume should start with the header. A resume header consists of the applicant's name and contact information. This is the first section that the hiring manager reads.
Header example:
CORRECT
Tim Ambrose
Virtual Assistant
timamb@gmail.com
(234)456-2784
https://www.linkedin.com/in/mluther
INCORRECTTim Ambrose
Virtual Assistant
timambrose@synergy.com
(234)456-2784
11, main street, apt 407,
Washington DC,
USA
Here are a few tips to make the proper header:
- Make your name bigger than all other texts.
- Put the right job title as in the job advertisement.
- Put your personal email address and mobile number.
- Include a link to your LinkedIn profile if that’s where you’re professionally active.
- Do not include your physical address. (if not explicitly mentioned in the description)
Summary
If you met the potential employer in an elevator with 30 seconds to describe yourself, what would be your two sentences – that’s your professional summary?
As that 30 seconds on the elevator could lead to an hour-long meeting, the right resume summary would hook the reader into reading the whole document and calling you for a meeting.
A professional summary should consist of about 2-3 short sentences, where the first sentence should describe your experience, key skills, and passion for joining the new team, and the second sentence should explain how you excelled in your previous work.
Entry-level candidates could consider writing a virtual assistant resume objective highlighting their enthusiasm for joining the company as a VA.
Here are a few tips for writing an excellent professional summary:
- Answer the dominant questions of the employer. Most CEOs need to free up their time from less value-adding activities. Tell them how you did it.
- Use numbers to add credibility.
- Add relevant keywords.
Summary examples:
INCORRECTObjective examples:
INCORRECTWork Experience
Whether or not you’ve worked as a virtual assistant, you should write an extensive section on the relevant work experience. Let’s say you have no experience as a virtual assistant, but you can still apply for VA jobs.
Working as a virtual assistant is a comparatively new progression in the job market. Previously, CEOs hired secretaries, administrative assistants, and personal assistants (PA) to support their work. If you’ve worked in any of these positions or happened to work in administration, you could turn that into an experience section. Refer to our examples and use a similar writing style.
Work experience example for professional VA:
CORRECT
Virtual Assistant
Aug 2019 to Present
Intel Vision
- Booked travel and accommodation for the management of trips in Europe, Asia, and the Middle East – managed an annual budget of $120,000
- Managed CEO’s calendar, scheduling meetings with staff and shareholders
- Worked as the VA to the CFO for 6 months until a full-time VA was assigned to her – I was praised for time management
- Introduced a Saas CRM system for inbound marketing, which, in the CEO’s words, “revolutionized” the work in marketing, sales, and services
INCORRECTAug 2019 to Present
Intel Vision
Virtual assistant
- Carried out calendar management for the CEO
- Booked travel tickets and scheduled meetings
- Worked with other staff to meet deadlines
- Communicated with partners, clients, and suppliers
Most experienced virtual assistants get to work with C-level executives in companies of different sizes. These CEOs delegate most of their team management and administrative tasks to the VAs.
Therefore, in your experience section, focus on demonstrating your leadership, team management, and delegation skills more often.
Work experience example for an entry-level VA:
CORRECT
Virtual Assistant
Aug 2021 to Present
Ktech
- Worked with the founder and CEO to develop a content strategy for the brand and plan the execution.
- Maintained communication with over 15 freelance designers and developers in creating website content and developments.
- Advertised, shortlisted, and hired over 10 freelancers – scheduled final interviews with the CEO.
- Helped the CEO to free up his time on administrative functions and focus on strategic growth – 35% monthly time-saving.
INCORRECTVirtual Assistant
Aug 2021 to Present
Ktech
- Hired freelance designers and developers
- Paid freelancers monthly
- Helped the CEO to free up his time
- Involved in content management on the website
Solopreneurs hire most entry-level virtual assistants. The work you’ll get will be more technical, such as managing CMS platforms, sending emails, and managing social media platforms, which could be part of your work. You’ll also get to hire and work with other freelancers.
In such cases, you should focus your experience around team building, recruitment, and other relevant technical skills.
Does Your Freelance Experience Make a Difference?
Undoubtedly, most VAs are freelancers – some of their work lasts a couple of weeks or months.
Can you include them on your resume?
Of course! Freelance experience demonstrates your ability to handle multiple projects simultaneously. Also, freelancers are typically exposed to different industries and niches, making them valuable to VA positions.
Here’s how to list your freelance experience:
CORRECT
The virtual assistant to the CEO Founder
Aero Mac Solutions (startup)
2019-2020 (4 months)
- Carried out the total recruitment process- hired six freelancers and two full-time developers.
- Assisted CEO in scheduling meetings with potential investors and partners – received $2M seed funding after rounds of meetings.
- Setup the tools and systems required for cross-team communication.
Virtual assistant
Eiden Tech
2020 (2 months)
- Developed the company’s social media content plan for 6 months.
- Worked with the content team to conceptualize content ideas and coordinated from writing drafts to publishing.
- Created analytics reports for management decisions.
Education
Your academic background matters more than your physical one when working remotely. Why?
Because that’s a legitimate way for the recruiter to know you’re smart and have the qualifications. A bachelor’s degree or a Master’s degree would be ideal.
Some virtual assistant job descriptions highlight the type of academic qualifications they expect from candidates—even if they don’t, you should include them in a separate section on the resume.
Start the education section with your highest qualification. Use a consistent format to highlight the type of degree, institution, years of graduation, and any other relevant information.
Education example:
CORRECT
Bachelor’s Degree in Business Administration
2019-2023 (Expected in Nov 2023)
Columbia University, NY
- Business strategy
- Marketing and branding
- Management reporting
Diploma in Office Administration
2017-2018
Project Management Institute, NY
- General administration
- Virtual business management
- Talent acquisition
Skills for Virtual Assistants
We know you could easily write a list on a full page with your virtual assistant skills – that’s how many skills you should possess to become a productive VA.
However, each job is different. If your resume does not address the right virtual assistant skills required to perform the job you’re applying for, your resume falls into the same 95% of resumes that go to virtual trash.
There are two types of skills a virtual assistant should put on their resume:
Soft Skills: These are the personality traits of the candidate. It is difficult to measure and easy to claim that you have it. Hard Skills: These are the technical skills required to perform the tasks on the job. You could acquire these skills through courses and studies.
Your resume skills section should include 4 to 6 key skills required for the job. Identify the right skills by reading the job advertisement—focus on the type of skills the recruiter expects from an ideal candidate and be that candidate.
Soft Skills
- Teamwork
- Multitasking
- Communication skills
- Interpersonal skills
- Reliability & resourcefulness
- Leadership skills
- Accountability
- Analytical skills
- Critical thinking
- Attention to detail
- Time management
- Presentation skills
- Organizational skills
- Problem-solving
Hard Skills and Tools
- Project management
- Editing & proofreading articles and legal documents
- Microsoft Office Suite
- Data entry
- Typing speed (wpm)
- Experience in CRMs
- Business planning
- Performing market research
- Event planning
- Social media accounts management
- Transcription services
- Adobe Creative Suite
- Zoom, Microsoft Team, Google Meets, and similar communication software
- Slack, Airtable
- WordPress Content Management
- Google documents
Additional sections
One way to improve your resume further is to include a few small additional sections to reassure the hiring manager about their decision to shortlist your resume.
Why additional sections when we can include this information under the main sections?
- Small sections easily catch the hiring manager's eye.
- You could include a range of information under different headings.
The Golden Rule of resume writing is not to include anything that does not add value to your profile or the job. Therefore, pick the right additional sections for your resume to make it stand out.
Here are some additional sections that you can add:
Computing Skills & Certifications
It’s now easier than ever to get certified with globally recognized qualifications. Career-specific and IT skill certificates would add value to your profile as a VA. Most certifications are free, and you can complete them online. Here are some powerful certifications you should consider including in your resume:
- Microsoft Office Specialist Certification (MOS)
- Certified Associate in Project Management (CAPM) by the Project Management Institute
- HR Certified Professional by Public Sector HR Association
- Talent Management Practitioner Certificate by the Talent Management Institute
Languages
Your language proficiency would be something of interest to the hiring manager. For example, if you are fluent in both English and German, you would have a better chance of getting a job as a VA to a German-speaking manager. Of course, you could demand higher pay. State the level of fluency in each language so the recruiter can have a clear idea.
Interests
Before writing your interests section, go through the website of the company you are applying for—check what its values, beliefs, and purpose are. Some companies have strictly defined the type of employees they’re hiring, and this applies to freelancers as well.
For example, some companies promote remote work and hire people who work from different destinations while traveling—some companies hire people who believe that the future is Metaverse and crypto.
Cover Letter
You’ll be asked to submit a cover letter and resume for most virtual assistant jobs. Sometimes, the cover letter is optional – therefore, most candidates skip it. However, if you’re serious about the position, you should write a cover letter tailored to the job.
Writing a cover letter can be an extension of your professional summary. Keep your virtual assistant cover letter to about three short paragraphs.
In the first paragraph, state why they should hire you and how you could solve the most troubling issues the employer faces.
In the second paragraph, demonstrate how you solved those problems for your previous clients and employers – give examples with figures.
In the final paragraph, state your interest in joining their team – give reasons why you’re particularly interested in the company.
