A Guide to the GDPR Clause in Your CV: Do You Need It?

Is adding a GDPR clause to your CV really about data protection, or is it just another trend? With so much advice out there, it’s hard to know what’s essential for your CV and what’s not. So, what’s the deal with this clause, and should you include it in your application?

Last update:
01/01/2024
A Guide to the GDPR Clause in Your CV: Do You Need It?

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The GDPR clause is all about giving employers permission to handle your personal data. It’s become more common as privacy laws tighten. In this guide, we’ll explain more about what the GDPR clause is and whether it’s really necessary for your job applications.

Here are the key points we discuss in this guide:

  1. Understanding the General Data Protection Regulation (GDPR)
  2. Do You Need a GDPR Clause in Your CV?
  3. Crafting a GDPR Clause for Your CV
  4. Your Rights Under GDPR
  5. How GDPR Impacts the Recruitment Process

Understanding the General Data Protection Regulation (GDPR)


The GDPR is a European law focused on protecting personal data. It controls how companies handle personal data that can identify individuals, like names, addresses, or email details. This applies to any business, big or small, that processes personal information. This also goes for companies that isn’t based in the EU but deals with EU citizens.

The GDPR aims to give individuals more control over their personal data. It sets strict guidelines to ensure companies collect and use data responsibly. People can now access their data, correct it, or request its deletion if necessary.

Since May 25, 2018, the regulation has been in force across all EU member states. There are penalties for those who don’t comply. The focus is on privacy and ensuring candidate data is treated with care.

Young woman sits on modern sofa and work on GDPR Clause on her CV

Do You Need a GDPR Clause in Your CV?


Adding a GDPR clause to your CV can feel like another box to tick, but its importance depends on where you're applying for jobs and what kind of personal data you’re sharing. Let’s break it down.

When is a GDPR Clause Necessary?

A GDPR clause is mainly required when you're applying for jobs in the European Union (EU) or European Economic Area (EEA). This is because the GDPR applies within these regions. If you're sending your CV to a company that processes personal data in these areas, adding the clause helps you comply with the law. It’s a way of giving the employer permission to use your personal data for the hiring process.

However, if you're applying for jobs outside the EU or EEA, a GDPR clause may not be needed. For example, if you're targeting companies in the United States or other non-EU regions, they aren't bound by GDPR rules. In these cases, adding the clause won’t hurt, but it may not be required.

What Information Is Considered Personal Data?

Personal data includes any information that can identify you. This ranges from your name and contact details to your education history and work experience. Basically, anything on your CV that connects directly to you counts as personal data under GDPR.

Why a GDPR Clause Can Help

Including a GDPR clause isn’t just about compliance. It also shows you’re aware of personal data privacy laws and take them seriously. Employers may appreciate the fact that you’re protecting your personal information. It can give you an extra layer of professionalism.

The clause acts as written consent. It allows the company to store and process candidate data during the hiring process without worrying about violating privacy rules. Without this consent, some EU companies might hesitate to consider your application.

Crafting a GDPR Clause for Your CV


If you decide to include a GDPR clause, keep it simple and direct. The goal is to give clear consent for the company to process your personal data in line with GDPR rules.

The clause should be placed at the end of your CV. This is right before your signature or name. Here's how to craft one.

Woman crafting a GDPR Clause for her CV

What to Include

Your GDPR clause should cover these key points:

  • A statement giving permission for the employer to use your personal data
  • A reference to compliance with the GDPR
  • A mention that this data will be used only for the hiring process
Example 1:
“I hereby give consent for my personal data to be processed and stored for recruitment purposes. This is in accordance with the General Data Protection Regulation (EU) 2016/679.”

Example 2:
“I authorize the processing of my personal data for the purpose of recruitment. This is in compliance with the General Data Protection Regulation (GDPR). My data will be used only for the application process.”

Example 3:
“I consent to the use of my personal data for recruitment purposes, in line with the GDPR (EU) 2016/679. My information will be stored and processed solely for the duration of the hiring process.”

These examples are short and clear. They ensure that your data is used responsibly. It’s that simple. Just make sure to adjust the clause based on the specifics of the job or country you're applying to.

Want to craft a new CV or update your current one? Use our free Resume Builder tool to create a standout CV for your next job application.

Your Rights Under GDPR


The GDPR gives you specific rights over your personal data. These rights help protect your privacy. It also ensures your data is used fairly by natural persons and computers.

  • Right to access: You can request to see what personal data a company has about you.
  • Right to correction: You can ask for your data to be updated if it's wrong. For example, your contact details.
  • Right to deletion: You can request that your personal data be deleted, often referred to as the “right to be forgotten.”
  • Right to restrict processing: You can ask companies to limit how they use your data.
  • Right to data portability: You can request your personal data in a format that allows you to transfer it to another organization.
  • Right to object: You can object to your data being processed in certain situations, like marketing.

Did you know that when you include a GDPR section in your resume, it will also include the data on your cover letter? Yes, the clause is meant to cover everything included in your entire application.

Woman using laptop

How GDPR Impacts the Recruitment Process


GDPR affects how companies collect, store, and process personal data during recruitment. Here’s how:

1. Consent

Companies need your clear consent to handle your CV and personal details. This includes processing, storing, and reviewing your data. The GDPR clause is your written permission that allows them to do this. Without it, they might not be able to move forward with your application.

2. Data storage

Your personal data contained in your CV can’t be stored indefinitely. Once the recruitment process is over, companies must delete or anonymize such data. This is required unless you’ve given explicit permission for them to keep it longer. It ensures your data isn’t held unnecessarily.

3. Transparency

Companies must be upfront about how they’ll use your sensitive data. They need to tell you exactly what they’ll do with it, who will have access, and how long they’ll keep it. This is to ensure you're aware of how your personal information will be handled.

4. Data security

Employers are responsible for keeping your personal or sensitive data safe. They must put measures in place to prevent unauthorized access or data breaches. This includes using secure systems and limiting who can view your information. Data security is a core part of GDPR compliance.

GDPR adds a layer of protection to the recruitment process. It ensures candidate data is handled with care and transparency every step of the way.

Teenager in front of laptop

Final Thoughts


Including a GDPR clause in your CV is a simple step that can make a big difference. This is especially needed if you're applying for jobs in the EU or EEA. It shows you're serious about protection of data. It also ensures your application complies with privacy laws.

While it may not always be required outside the EU, adding it won’t hurt. In the end, it’s all about safeguarding your personal information. It's also about making sure it’s handled responsibly throughout the hiring process.

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Frequently Asked Questions About GDPR Compliance in Your CV

Do I need a GDPR clause in my CV?

If you're applying for jobs in the EU or EEA, it’s a good idea to include one. It shows you're aware of data protection laws. It also gives employers explicit consent to handle your personal data contained in your CV.

Where should I put the GDPR clause in my CV?

Place it at the end of your CV, usually right before your name or signature. This makes it clear that you’re giving consent for the processing of your personal data.

Does GDPR apply outside the EU?

No, GDPR applies only within the EU and EEA. However, if you're applying to an EU company from outside the region, you may still need to follow GDPR rules when sharing your data.

What happens if I don’t include a GDPR clause?

Some EU companies might not process your CV without consent, so your application could be ignored. Including the clause ensures your application complies with protection regulations for data processing.

Can I withdraw my consent after submitting my CV?

Yes, under GDPR, you can withdraw your consent at any time. Simply contact the employer and request that your data be deleted. Or that it no longer be used for future recruitment processes.

Is a GDPR clause required for non-EU applications?

No, it’s generally not required for non-EU countries. However, adding it doesn’t hurt. It shows you're mindful of data privacy, even if it’s not legally necessary.

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