How to Write an HR Coordinator Resume Step-by-Step
An effective HR Coordinator resume helps you land roles in HR departments across industries—from healthcare and tech to education and retail, demonstrating your capability in the full cycle recruitment process. Whether you’re entry-level or experienced, your resume must reflect your qualifications and people-management skills.
1. Start With a Clear and Concise Summary
Begin your resume with a strong resume summary that highlights your HR experience, systems knowledge, and relevant skills. This 3–4 line paragraph should be tailored to the job and include keywords from the job posting to pass ATS filters.
Example Summary2. Showcase Your Technical and Soft Skills
HR professionals need both technical abilities and relevant skills in employee training programs, including hr software, as well as implementing hr policies and interpersonal skills. Split your skills section to reflect this balance.
Example Skills Section:Technical Skills:
- HRIS systems (Workday, ADP, BambooHR)
- Onboarding and offboarding processes
- Benefits & compensation administration
- Interview scheduling
- Compliance reporting (EEO, FMLA, OSHA)
- Payroll support
- Training coordination
- Recruitment support
- Document management
Soft Skills:
- Strong communication
- Time management
- Confidentiality & discretion
- Organization
- Attention to detail
- Team collaboration
- Problem-solving
- Adaptability
3. Emphasize Your Work Experience
Use reverse chronological order and provide impact-focused bullet points. Include:
- Job title
- Company name and location
- Dates of employment
- 3–5 bullet points describing responsibilities and results
Example Work Experience SectionHR Coordinator
BlueSky Enterprises – Chicago, IL
March 2020 – Present
- Onboarded 200+ employees company-wide, ensuring timely completion of I-9 verifications, background checks, and benefit elections
- Maintained HRIS records in Workday with 98% accuracy, conducting regular audits to ensure data integrity
- Coordinated employee benefits open enrollment, resolving 150+ employee queries, and ensuring on-time submission
- Scheduled interviews across departments, liaising with hiring managers, and tracking applicant status
- Updated internal HR policies, improving compliance with employment regulations, and reducing handbook gaps
HR Assistant
Thompson Group – Chicago, IL
January 2018 – February 2020
- Supported payroll and benefits processing for 300+ employees, collaborating closely with finance and insurance providers
- Ensured accurate tracking of FMLA leave and maintained secure documentation for audits
- Assisted in orientation sessions and training rollouts, contributing to a smoother onboarding process
- Responded to employee inquiries regarding HR policies, benefits, and leave procedures
- Maintained employee files and ensured compliance with company and federal recordkeeping standards
4. List Your Certifications
Certifications can signal dedication to your HR career and validate your comprehensive hr knowledge of best practices, including those related to employee benefits or legal compliance.
Example Certifications Section by a certified professional resume writer
5. Add Your Education
Include your highest completed degree, along with relevant coursework and experience in payroll processing, employee benefits enrollment, and managing employee records if you’re early in your career.
Example Education Section:B.A. in Human Resources Management
University of Illinois at Chicago
Graduated: 2017
Relevant Coursework: Labor Law, Employment Practices, Organizational Behavior, Compensation & Benefits, HR Technology Systems.
6. Include Projects (Optional but Recommended)
Projects can show leadership, initiative, or problem-solving in action, such as coordinated talent acquisition and employee engagement initiatives. They’re especially helpful when tied to process improvements or technology rollouts.
Example Projects SectionHRIS Transition Project – BlueSky Enterprises (2022)
- Collaborated with IT and HR leadership to migrate employee data from ADP to Workday
- Created user-friendly training materials and facilitated live training sessions for HR staff
- Oversaw audit process post-migration, maintaining 99% accuracy and identifying key data gaps
Employee Engagement Initiative – Thompson Group (2019)
- Designed and launched an employee engagement survey with leadership buy-in
- Boosted survey participation by 40% through internal communications and incentives
- Presented findings to leadership, resulting in 3 new employee wellness policies
7. Optional Additions to Strengthen Your Resume
Use this section only if space allows and you have notable recognitions, affiliations, or tool proficiencies that elevate your qualifications.
8. Tools & Software Proficiency (Especially for Large Organizations)
If applying to a mid-sized or large company, they’ll likely expect advanced tool proficiency, especially if you have experience working with an hr manager. You can dedicate a section to highlight it.
Example Software Proficiency SectionHRIS Platforms: Workday, ADP Workforce Now, BambooHR
Payroll Systems: Paychex, QuickBooks Payroll
Applicant Tracking Systems (ATS): Greenhouse, JazzHR, iCIMS
Office Tools: Microsoft Office Suite (Excel, Word, Outlook), Google Workspace
Communication Platforms: Zoom, Slack, Microsoft Teams
HR Coordinator Resume Example
Jessica Morgan
Chicago, IL | jessicamorgan@email.com | (555) 987-6543
Professional Summary
Dedicated experienced hr coordinator with 5+ years of experience supporting the full employee lifecycle, including recruitment, onboarding, employee relations, and offboarding. Skilled in compliance tracking, benefits administration, and HRIS platforms such as Workday and ADP. Known for maintaining confidentiality, improving HR workflows, and fostering positive team collaboration. SHRM-CP certified and proficient in Microsoft Office Suite.
Skills
HR Operations & Systems
- Onboarding & Offboarding
- HRIS: Workday, ADP Workforce Now
- Employee Records Management
- ATS Platforms: JazzHR, Greenhouse
- Compliance: EEO, OSHA, FMLA
Administrative & Interpersonal
- Interview Scheduling & Candidate Coordination
- Benefits Administration Support
- Time Management & Prioritization
- Discretion & Confidentiality
- Communication & Team Collaboration
Work Experience
HR Coordinator
BlueSky Enterprises – Chicago, IL
March 2020 – Present
- Led onboarding for 200+ employees, ensuring timely completion of I-9s, W-4s, and policy acknowledgments.
- Maintained accurate HRIS data in Workday; conducted audits to ensure 100% record accuracy.
- Supported open enrollment, resolving 150+ employee benefit inquiries, and coordinating info sessions.
- Scheduled 400+ interviews annually and managed candidate travel and reimbursements.
- Generated monthly HR reports on turnover, compliance, and headcount for leadership.
- Ensured HR practices complied with employment laws in collaboration with legal teams.
HR Assistant
Thompson Group – Chicago, IL
January 2018 – February 2020
- Supported payroll, benefits processing, and leave tracking for 300+ employees.
- Maintained secure personnel files and ensured data privacy compliance.
- Helped coordinate new hire orientation and system access.
- Responded to employee inquiries on benefits, PTO, and HR policies.
- Created onboarding checklists to improve process efficiency.
- Assisted with FMLA, EEO, and OSHA documentation during audits.
Certifications & Education
- SHRM Certified Professional (SHRM-CP) – Society for Human Resource Management
- Microsoft Excel Certification – Microsoft, 2021
-
B.A. in Human Resources Management
University of Illinois at Chicago, Graduated 2017
Relevant Coursework: Labor Law, Organizational Behavior, HR Technology, Compensation & Benefits
Expert Tips to Make Your Resume Stand Out
- Tailor to Each Job: Use keywords from the job description to pass ATS filters and show you meet the specific role requirements.
- Highlight Tech Skills: Showcase your experience with HR tools like Workday, ADP, BambooHR, and ATS platforms. Employers look for tech-savvy HR professionals.
- Show Measurable Results: Use numbers and achievements to prove your impact—for example, “Onboarded 200+ employees” or “Reduced processing time by 25%.”
- Keep It Concise: Stick to one page if possible. Focus on your most recent and relevant experience to keep the resume easy to scan.
- Use a Clean Format: Choose a professional design with clear headings, bullet points, and consistent formatting for better readability.
Common Mistakes to Avoid
- Leaving Out Certifications: Include relevant credentials like SHRM-CP, PHR, or HR-related courses. They strengthen your resume and show professionalism.
- Using Generic Descriptions: Avoid vague phrases like “helped with HR tasks.” Instead, use specific actions and results to describe your work.
- Ignoring Soft Skills: HR roles require trust, communication, and empathy. Don’t forget to highlight these soft skills throughout your resume.
- Overusing Buzzwords: Skip the jargon and focus on clear, direct language that explains your role and impact.
- Poor Formatting: Avoid long paragraphs, messy layouts, and inconsistent fonts. Use bullet points and clean formatting for easy reading.
Conclusion
Building a job-winning HR Coordinator resume isn’t just about listing tasks—it’s about showcasing how you make a real impact within an HR team. From managing onboarding and HRIS systems to ensuring compliance and improving employee experience, every section of your resume should reflect both your technical expertise and your people skills.
By following this step-by-step guide, you’ll create a resume that’s not only tailored to each job but also highlights your value as a dependable, tech-savvy, and proactive HR professional. Focus on results, use the right keywords, and present your experience clearly, and you’ll stand out in a competitive HR talent pool.
