Ecstatic Entry-Level Administrative Assistant Resume

The administration assistant resume will be on your device screen in just a minute. Before that, some basic details are necessary to be discussed so that you have a clear understanding of the topic.

Last update:
01/01/2024

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Ecstatic Entry-Level Administrative Assistant Resume

Elma Cabana
Administrative Assistant (entry-level)
Clearwater, Florida
+1 636-345-7346
elmacabana@gmail.com

Objective

Hardworking entry-level administrative assistant with a high school diploma and administrative assistant skills like administrative support, travel arrangements, scheduling appointments, and calendar management. Seeking the opportunity to leverage organizational proficiency by working with a team of highly experienced administrative assistants.

Job Experience

Admin Assistant (part-time)
Star Apparels
Clearwater, Florida
2014-2015

  • Scheduled meetings with regional suppliers of raw materials and managed executive calendars for new employees.
  • Performing administrative work for senior admin assistants during their absence or when they are observing casual leaves.
  • Supervised administrative duties of new employees recruited in administrative assistant positions and reported the same to the admin department.

Office Helper (part-time)
Highway Tours
Clearwater, Florida
2013-2014

  • Keeping track of office supplies, maintaining files in the record room, and managing calendars of upcoming tours for customers.
  • Observed in-house database management training for career advancement every weekend as a part of administrative duties.
  • Monitoring scheduled meetings and tracking them in Microsoft excel for the team of senior administrative assistants.

Education

High school diploma
Business Administration
Florida Business School
Clearwater, Florida
2010-2013

Administrative Skills

  • Administrative support
  • Travel arrangements
  • Scheduling appointments
  • Calendar management
  • Database management
  • Generating expense reports
  • Microsoft office

Soft Skills

  • Problem-solving
  • Time management skills
  • Customer service skills
  • Creativity
  • Attention to details

Languages

  • English (native)
  • Spanish (Advanced high)
  • French (Intermediate)

Certificates

  • Microsoft Excel Associate
  • Microsoft Word Specialist


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Today we are going to learn resume writing for an entry-level administrative assistant. The meaning of the entry-level word varies depending on what context it is used as long as resume writing is concerned. For instance, entry-level can be used for recent graduate or a completely fresh applicant who is entering the job market.

Hence, let us see what entry-level means in an administrative assistant resumes.

Administration Assistant Resume

An entry-level administrative assistant is who is either a recent graduate in business studies or similar subjects without considerable job experience. On the other hand, the applicant can have part-time work experience in previous jobs but for a shorter period that can help it get into the skin or an admin assistant.

In simple words, applicants who are inexperienced but applying for an administrative assistant job are termed entry-level administrative assistants.

Job Duties of an Entry-Level Administrative Assistant

Even though the job application is for an entry-level admin assistant the line of work needs some basic expertise like handling phone calls or making hotel or travel bookings. We have mentioned the job duties of an entry-level administrative assistant below for your reference.

  • Interacting with customers and acknowledging them with products or services offered by the company. This also includes calling customers over the phone or answering their queries.
  • Email correspondence is a major duty performed by administrative assistants which includes screening all incoming emails and sorting them based on priority.
  • An administrative assistant is also responsible for daily courier dispatch from the company to clients, suppliers, or local authorities. Additionally, assortment of the incoming courier and delivering them to the concerned department is one of the duties.
  • Booking travel tickets, accommodation, food, and other itinerary items for managers, presidents, or departmental heads are included in the job profile.
  • A senior administrative assistant is required to be present in important meetings to take notes and then optimize the same for prospects. Interns are mostly spared from such admin tasks.
  • Keeping records of expenses and office supplies, filing crucial documents, managing electronic equipment in the office, and also supervising the maintenance work can be a large part of the duties of an administrative assistant working in a large-scale industry or organization.

Having said all of the above let's now begin with our entry-level administrative assistant resume. Continue reading.

Entry-Level Administrative Assistant Resume Example

If you are searching for an admin assistant resume then the above example is a perfect fit. Either use the above example as an administrative assistant resume template or browse similar example resume links given at the bottom of this article. Scroll down for links.

How to Write an Entry-Level Administrative Assistant Resume?

To write the best administrative assistant resume you need proper structure, format, and flow of the content. Simply writing words like data entry or time management won't fetch you an interview call.

You will have to put serious effort into writing the administrative assistants resume for yourself. Here's the complete guide on this topic.

Structure of an Entry-Level Administrative Assistant Resume

All in all, there are a total of six sections in the entry-level administrative assistant resume. The structure is essential for two major reasons. First, hiring managers are real humans, they read, consume the content and take decisions. Hence, the resume must be properly structured.

Secondly, the resume passes by pre-programmed applicant tracking systems used by hiring managers for initial sorting during the recruitment process. The system makes their job easier by sorting thousands of admin assistant resumes.

If the resume fails to convince either of them - then it's over. Thus follow the structure given below to write your entry-level administrative assistant resumes.

  • Contact details (header)
  • Resume objective
  • Work experiences
  • Education details
  • Administrative skills
  • Additional details

The distinction between a professional administrative assistant resume and a junior administrative assistant resume is the resume summary, resume objective, experiences, and extracurricular activities. The rest of the sections remain unaltered.

Resume Format of an Entry-Level Administrative Assistant

The resume format defines how certain details will be arranged. Moreover, it also maintains the rhythm of the content making it sound enticing to attract the hiring manager's attention. Nine out of ten admin assistant resume uses the standard industry formats.

Here are three pivotal resume formats to help you with your admin assistant resume.

  • The reverse chronological resume format
  • The functional resume format
  • Combination aka hybrid resume format

Out of the three formats we will be using the reverse chronological format which describes information in reverse order.

Header in an Entry-Level Administrative Assistant Resume

Contact information aka the resume header is the primary information the hiring manager will read to give a face to the identity of the document he or she is going through. Do you want the hiring managers to call and give you the interview date?

Then be yourself while writing the details in the header. Avoid confusing hiring managers with multiple phone numbers and funky email addresses. Include a professional email address and your mobile number so they can reach you with ease. Refer to the examples of header in an entry-level administrative assistant resume.

Good and Bad Examples of Header in an Entry-Level Administrative Assistant Resume

CORRECT
Elma Cabana

Administrative Assistant (entry-level)

Clearwater, Florida

+1 636-345-7346

elmacabana@gmail.com

INCORRECT
Elma Cabana

Admin Assistant

8343 Silver Ridge Drive

Clearwater, Florida

+1 636-345-7346

+1 643-754-3636

facebook.com/elamcabana


Entry-Level Administrative Assistant Resume Objective

The hiring manager is the first point person and an entry-level administrative assistant resume objective is the first detail to come across each other. These are not transferable skills that you will write in key phrases using points.

Administration Assistant Resume

This is an introduction and it must be having a long-lasting effect on the hiring manager. Since the resume is for an entry-level administrative assistant position the summary will be replaced with the objective statement.

Refer to the examples of entry-level administrative assistant resume objective below and see what mistakes you should avoid.

Good and Bad Examples of Entry-Level Administrative Assistant Resume Objectives

CORRECT
Hardworking entry-level administrative assistant with a diploma and administrative assistant skills like administrative support, travel arrangements, scheduling appointment, and calendar management. Seeking the opportunity to leverage organizational proficiency by working with a team of highly experienced administrative assistants.

INCORRECT
Diploma holder admin assistant with administrative assistant skills like data entry and time management is applying for a job to leverage organizational proficiency by working in a team of administrative assistants.

Job Experience in an Entry-Level Administrative Assistant Resume

The job experience that we have mentioned here is part-time since the resume is for an entry-level administrative assistant position. Hence, the work history mentioned here is not what we call the experience of professional administrative assistants.

If administrative assistant applicants have little to almost zero experience then this entire section will be replaced with extracurricular activities, community services, internships, or apprenticeships.

This is the critical element in your administrative assistant jobs resume hence be careful because hiring managers will have a sharp look at this one. Refer to the examples of experience in an entry-level administrative assistant's resume below.

Good and Bad Examples of Job Experience in an Entry-Level Administrative Assistant Resume

CORRECT
Admin Assistant (part-time)

Star Apparels

Clearwater, Florida

2014-2015

  • Scheduled meetings with regional suppliers of raw materials and managed executive calendars for new candidates.
  • Performing administrative work for senior admin assistants during their absence or when they are observing casual leaves.
  • Supervised administrative duties of new employees recruited in administrative assistant positions and reported the same to the admin department.

INCORRECT
Admin Assistant (part-time)

Star Apparels

Clearwater, Florida

2014-2015

  • Arranged meetings and managed outdoor calendars.
  • Performing administrative work for admin assistant.
  • Supervised administrative duties of newly recruited.

To write an engaging experience section use the job description as a reference. Employers demand what they need in job descriptions. Reading it thoughtfully will help you write the best administrative assistant resume of all time.

Education Details in an Entry-Level Administrative Assistant Resume

Education details are the second most scanned section across the resume after the work experience section. The catch here writing educational information in an entry-level administrative assistant resume is simple.

Firstly, use the reverse chronological format. Secondly, write the highest degree only. If you have a master's degree then skip school details. Refer to the examples of the education section in an entry-level administrative assistant resume.

Good and Bad Examples of Education Details in an Entry-Level Administrative Assistant Resume

CORRECT
High school diploma

Business Administration

Florida Business School

Clearwater, Florida

2010-2013


INCORRECT
Diploma in Business Admin Studies

Florida, 2013


The one in the red color is a poor example and we recommend not repeating it.

Skills Section in an Entry-Level Administrative Assistant Resume

The admin assistant job description mentions no key complex skills. However, the job itself is office related which can be done by a graduate or a diploma holder with knowledge in related subjects. Thus, if there are no complex key skills then what kinds of administrative skills are required?

The admin jobs are mostly required with a combination of soft skills and hard skills. Hiring managers would even consider hiring someone with transferable skills if any in the skills section.

Once you finish listing skills go through the job descriptions twice. You will see what skills are desired by the employer. In short, the job description is a valuable source. Read the examples of skills section in an entry-level administrative assistant's resume.

Good and Bad Examples of Skills Section in an Entry-Level Admin Assistant Resume

CORRECT
Administrative Skills
  • Admin support
  • Travel arrangements
  • Managing calendar
  • Database management
  • Generating expense reports
  • Microsoft office
Soft Skills
  • Problem-solving
  • Time management skills
  • Customer service skills
  • Creativity
  • Attention to details

INCORRECT
Administrative skills, hard skills, and soft skills
  • Admin support, travel arrangements, data entry, database management, generating expense reports, microsoft office, problem-solving, time management skills, customer service skills, creativity, and attention to detail.

That's not the correct way to write key skills and no resume layout would ever permit this kind of strategy. The preferable way is to enlist key skills in points under separate headings so that hiring managers can figure out your strength and personality.

Additional Details in an Entry-Level Administrative Assistant Resume

While writing entry-level resumes administrative assistants take advantage of the additional information section. The hiring manager will look for such details when they finalize the resume.

Administration Assistant Resume

The best way is to refer to the job description because the job advertisement published by the employer will give you valuable insights regarding what you must add extra. Here are two examples to help you write the extra detail section. Take a look at examples of additional details in an entry-level administrative assistant resume.

Good and Bad Examples of Additional Details in an Entry-Level Administrative Assistant Resume

CORRECT
Languages
  • English (native)
  • Spanish (Advanced high)
  • French (Intermediate)
Certificates
  • Microsoft Excel Associate
  • Microsoft Word Specialist

INCORRECT
Language and Certificates
  • English, Spanish, and French
  • Microsoft Office Specialist
  • Microsoft Excel Associate

Administrative Assistant Resume Summary

A resume summary is for an experienced administrative assistant, not for entry-level candidates. We all know that and the same has been discussed in our resume examples many times. Yet we will refer to examples of entry-level administrative assistant resume summary below.

Good and Bad Examples of Entry-Level Administrative Assistant Resume Summary

CORRECT
A responsible and reliable administrative assistant with a graduate degree and relevant skills is seeking employment opportunity at King's Burger Joints, Florida. Having 7+ years of work experience, sharp administrative skills, and a problem-solving attitude eyeing to be an integral part of the team.

INCORRECT
Graduate administrative assistant with relevant skills like time management is seeking employment opportunity at King's Burger Joints, Florida.

A resume summary must be at least 2-3 sentences long with necessary keywords that match the administrative assistant job description. Read all the advice in the job description. This is important otherwise the tracking system will wipe out the resume in the first place. Compare the poor example of a resume summary with the correct one.

Resume Samples

We have already discussed an example in the beginning that you can refer to by scrolling up. So use that example as an administrative assistant resume template. It is 100% compatible with the applicant tracking systems. If not then browse similar example resume links given below.

Resume Samples Similar to the Assistant Job Profile

Okay, now the above list is of example resumes that are for assistant job profiles and more or less similar to administrative assistant resume samples. If you need a resume right now at this time then use our resume builder and free resume templates. Click here to visit the resume builder link.

Frequently Asked Questions

What is an administrative assistant resume template?

An administrative assistant resume template is a ready-to-use document made specially to write resumes without help. There's a pre-defined format and you simply have to fill in your details. Additionally, an administrative assistant resume template is ATS-compatible.

What is the between a senior and executive assistant resume?

A senior administrative assistant is experienced and it is evident from the designation itself whereas an executive assistant resume can be from an entry-level applicant. It also depends on the organization and the type of work a senior and an executive perform.

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