Adaptable Administrative Assistant Resume Example

Adaptable means the ability to adjust or modify according to new purpose, situations, or conditions. The meaning here fits to an office administrative assistant who honestly performs administrative duties.

Last update:
15/6/2024

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Who is an Administrative Assistant?

Justin Minton
Senior Administrative Assistant
Tampa, Florida
+1 580-645-8598
justinminton@teleware.us
linkedin.com/justinminton

Resume summary

Adaptable experienced administrative assistant with a graduate degree in commerce having excellent administrative skills in clerical tasks, database management, and office supplies. Seeking administrative assistant positions in senior level in Dolphin Sea Foods LLP to be a part and increase the productive efficiency of the office environment.

Experience

Senior Administrative Assistant
Max Food Products
Tampa, Florida
2011-2014

  • Calendar management of ready to eat food product delivery to local, regional, and national level.
  • Assist newly recruited office employees in office management and daily office procedures to leverage their key skills.
  • Distribute administrative work to admin assistant and track their productivity.
  • Supervise data entry work and administrative tasks of entry level administrative assistant along with their regular training.
  • Generate expense reports for deliveries and manage travel arrangements of senior office manager for business meeting and tours.

Executive Administrative Assistant
Sky High Tours & Travel
Tampa, Florida
2008-2011

  • Supervise office assistant work and scheduled meetings for senior managers with suppliers and hire management to submit final reports.
  • Proficiency in maintaining records of office supplies like printer cartridges, paper, stationary materials, hand bills, stickers, stamps and lot more.
  • Monitor swift working of office equipment along with maintaining files in digital formats.
  • Respond to phone calls, emails and physical mails as a part of the administrative duties.

Education

Bachelor of Commerce
Florida University
Tampa, Florida
2005-2008

Key Skills

  • Soft skills
  • Organizational skills
  • Excellent communication skills
  • Customer relationship management
  • Technical skills
  • Office management
  • Database management
  • Customer service skills
  • Microsoft office expert
  • Administrative skills
  • Time management skills

Languages

  • English (native)
  • Spanish (advanced)
  • French (entry level)

Certificates

  • Microsoft Certified Expert in Excel
  • Microsoft Certified Expert in Word


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So today we will be discussing the administrative assistant resume who is the most sort after person in an office.

A person who performs administrative duties and give administrative support to office managers, senior management, and others in office while taking care of overall business administration is an administrative assistant.

Responsibilities of an Administrative Assistant

The daily duties of an administrative assistant is a critical part. To help you understand better we have outlined here some important functions in administrative assistant position.

  • Managing calendars for monthly sales targets, invoice payables, invoice receivables, shipping and logistics, delivery if any.
  • Assist other office employees in daily office procedures, distribute administrative jobs to admin assistant and track their productivity.
  • Monitor data entry work, administrative tasks of entry level administrative assistant.
  • Generate expense reports and manage travel arrangements of senior office manager.
  • Maintain office supplies and swift working of office equipment along with maintaining files in digital formats.
  • Supervise clerical tasks and scheduled meetings for senior managers with suppliers and hire management to submit final reports.
  • Respond to phone calls, emails and physical mails as a part of the administrative work.

Although these are just a fewer duties from the monster list of administrative work that an administrative assistant performs. Appreciating this thought let's go through the administrative assistant resume examples.

Administrative Assistant Resume Example

How to Write a Professional Administrative Assistant Resume?

Writing an assistant administrator resume contains few steps. Once you master these steps the process becomes like a cherry pie. Now you will read those critical steps below and we recommend you to follow them. Here they are.

  • Define the structure of your admin assistant resume. A resume structure help you to arrange the details in an order so that the hiring managers can read easily.
  • After structure select a format for your admin assistant resume. We have discussed the importance of format in a resume. Scroll down to read.
  • Make a list of personal contact details that you want to write in the header section of the admin assistant resume. Remember, your name & phone numbers are mandatory.
  • Now create an administrative assistant resume summary. It must have technical administrative assistant skills and experience plus achievements.
  • After summary draft your work experience for your administrative assistant's resume. Use the reverse order format.
  • Now it's time to manage the education details in the administrative assistant's resume. Mention your highest academic qualification.
  • After qualification write your administrative assistant skills that you have learned during the training or acquired via experiences.
  • Finally, write language proficiency and certificates as additional details to create the best administrative assistant resume.

These are just some brief points. The following reading is an elaborated version of the points given above to make an administrative assistant resume. Continue reading.

Structure of a Professional Administrative Assistant Resume

To begin writing a professional administrative assistant resume we need a proper structure. The structure here means the sketch or an outline or an outcast of the administrative assistant resumes.

Assistant Administrator Resume
Why structure is necessary in administrative assistant resumes? Just like a painter draws an outline to define the subject of the painting similarly administrative assistant resumes or any look alike admin assistant resume requires an outline.

Using the structure we arrange our personal and professional details that makes our our administrative assistant resume readable to the hiring managers. So here's the structure of the administrative assistant resume.

  • Header - personal details
  • Resume summary - brief statement
  • Experience - administrative assistant job history
  • Education - administrative assistant qualifications
  • Skills section - relevant skills for administrative assistant positions
  • Additional details - it includes languages and certifications.

That's the structure to write the best administrative assistant resume so that you can confidently apply for administrative assistant jobs.

Format of an Administrative Assistant Resume

Administrative duties are complex although they may sound like a cake walk. The individual needs to be high attentive and focused to give unmatched administrative support. All this will serve the purpose only when you have written the work history accurately for hiring managers to scan and read.

How do you write it? For that we need professional resume formats. A resume format is especially for two sections - one is to write the administrative assistant previous jobs experiences and other one is to write the education details. Refer to the administrative assistant resume sample above.

Three main resume formats are in practice across the globe in the job fraternity.

  • Reverse chronological resume format
  • Functional resume format
  • Hybrid aka combination resume format

The reverse chronological resume format is the one using which we have written the administrative assistant resume sample above. Refer to the administrative assistant job experience section.

Now that we know the administrative assistant resume structure and format of writing the administrative assistant resume let's see how to write the entire administrative assistant resume in one shot. We will begin with the header.

Header in an Administrative Assistant Resume

Just like format in a resume is prefixed the same way header section in a resume is prefixed. In the header section you will write your contact details along with job title you wish to apply in the company.

For your better understanding we have exemplified two headers. Refer below.

Good and Bad Examples of Header in an Administrative Assistant Resume

CORRECT
Justin Minton

Senior Administrative Assistant

Tampa, Florida

+1 580-645-8598

justinminton@teleware.us

linkedin.com/justinminton


INCORRECT
Justin Minton

5454 Minton Street

Tampa, Florida

+1 580-645-8598

+1 690-756-9607 (mom)

justin_123456@teleware.us

Administrative Assistant Resume Summary

A resume summary is a brief introduction of yourself with the hiring managers or the employers who ever reads it. To effortlessly write an administrative assistant resume summary you need to combine your skills from the skills section with experience.

Thereafter form two to three short sentences. Now to engage the hiring manager include two skills in the first sentence. In the next sentence talk about your achievements and how you can leverage them in the interest of the current company.

Assistant Administrator Resume

Use job description as reference to choose keywords to make the resume summary enticing. By doing this you will not only make the summary compatible with the applicant tracking system but also draw attention of the hiring manager. Refer to the administrative assistant resume examples above. For working example read below.

Good and Bad Examples of Administrative Assistant Resume Summary

CORRECT
Experienced executive administrative assistant with a graduate degree in commerce having excellent administrative skills in clerical tasks, database management, and office supplies. Seeking administrative assistant position in senior level in Dolphin Sea Foods LLP to be a part and increase the productive efficiency of the office environment.

INCORRECT
Graduate executive administrative assistant. Excellent administrative skills, Database management and office supplies. Seeking executive administrative assistant position your company.

Job Experience in an Administrative Assistant Resume

Job of administrative assistants are many folds with a lot of variety and hiring managers like uniqueness in work. For example, the experience section in a medical administrative assistant resume will be completely different compared to engineering resumes of administrative assistants.

The resume structure will remain same but job description will vary with complex responsibilities. We have derived two examples of the work experience to show you how not to write it.

Good and Bad Examples of Work Experience in an Administrative Assistant Resume

CORRECT
Executive Administrative Assistant

John's Barbeque Seasonings

Tampa, Florida

2019-2023

  • Calendar management of seasoning product delivery from local to national level.
  • Assist office assistant in file management and leverage their key skills.
  • Distribute admin work to admin assistant and track their productivity.
  • Supervise data entry work on administrative position levels.
  • Authorize tasks to entry level administrative assistant along with new employees.
  • Generate expense reports and manage travel arrangements of senior office manager.

INCORRECT
Executive Administrative Assistant

John's Barbeque Seasonings

Tampa, Florida

2019-2023

  • Calendar management of seasoning product.
  • Help office assistant to leverage relevant skills.
  • Give admin work to admin assistant.
  • Data entry work of administrative position levels.
  • Distribute tasks to new employees.
  • Generate reports and manage travel arrangements.

Education Details in an Administrative Assistant Resume

The education section is the easiest thing to write in the resume of administrative assistants. Simply mention the name of the degree, college or university from where you have graduated with the location, and the graduating year.

Simply putting commerce degree won't get an interview call or email. Here use the reverse order beginning with the highest academic qualifications. For example, if you have done both graduation and post-graduation then write the post graduate degree first followed by the graduation degree.

Additionally, refer to the job description published by the hiring manager. Search what is the desired qualifications of the position. Read the examples below to learn to write education section in the resumes of administrative assistants.

Good and Bad Examples of Education Section in an Administrative Assistant Resume

CORRECT
Bachelor of Commerce

Florida University

Tampa, Florida

2005-2008


INCORRECT
Commerce Degree

Florida University

2008


Skills Section in Administrative Assistant Resume

Time management skills under the soft skills section is a desirable element in an administrative assistant resume skills section. However, the process doesn't ends here because solely writing time management skills is unacceptable. There's so much to this section alone.

The skills section in resume of administrative assistants gives you a short yet informative details about a collection of soft skills, transferable skills, communication skills and most importantly administrative skills.

To give you an idea of the topic we have bifurcated the skills section into two examples.

Good and Bad Examples of Skills Section in an Administrative Assistant Resume

  • Soft skills
  • Organizational skills
  • Excellent communication skills
  • Technical skills
  • Database management
  • Customer service skills
  • Microsoft office expert
  • Administrative skills
  • Time management skills
  • Organizational skills
  • Database management
  • Customer service skills
  • Microsoft office expert
  • Time management skills
  • Transferable skills

To highlight transferable skills in the resume of administrative assistants will reflect an amateur behaviour. Instead of giving you an interview date hiring managers will scrap down your resume. Hence, don't do that.

Additional Details in an Administrative Assistant Resume

The extra details in the resume of administrative assistants is a free space and seasoned applicants play with it very creatively. This space gives you an opportunity to convince the hiring managers about your additional talents and competence.

So when you have such an opportunity do not miss it. Refer to the good and bad example below.

Good and Bad Examples of Additional Details in an Administrative Assistant Resume

CORRECT
Languages
  • English (native)
  • Spanish (advanced)
  • French (entry level)
Certificates
  • Microsoft Certified Expert in Excel
  • Microsoft Certified Expert in Word

INCORRECT
Languages & Certificates
  • English, Spanish, and French
  • Expert in Word and Excel

The reasons why we keep reminding you to carefully read the job description first is evident above. The difference is highly visible. Hence, always refer to the job ad published by the employers because the job description mentions clearly what is required.

Administrative Assistant Resume Objective

Objective can replace summary in the resume of administrative assistants if the applicant is a recent graduate or a high school diploma holder without professional work experience.

Assistant Administrator Resume

The difference between administrative assistant resume objective and summary is the work history. A resume summary has rich employment history whereas the other one doesn't.

Without much ado let's see examples of administrative assistant resume objective. Here you go.

Good and Bad Examples of Administrative Assistant Resume Objective

CORRECT
Enthusiastic business administration graduate with work background as administrative assistant at local supermarket having robust communication and administrative skills. Seeking an opportunity at Anna's Groceries to render administrative support and become part of the team.

INCORRECT
Graduate with background of admin support at local supermarket is seeking an opportunity at Anna's Groceries to be part of the team of administrative assistants.

When you read the job descriptions carefully the objective in the color red will never happen. Make list of keywords and key phrases from the job descriptions of all those employers you plan to send an application. Now integrate them in your resume summary or objective statements wherever applicable.

Resume Samples

So with the administrative assistants resume objective we conclude the topic here. But wait. Before you start writing a resume (which you know now) refer to some custom made resume examples.

They are similar to administrative assistant resume samples based on assistant, managerial, or office positions. You will get an idea how the content is developed and arranged in a resume. Refer to the list below.

Resume Samples Identical to Administrative Assistant Profile

Frequently Asked Questions

What is the structure of an executive administrative assistant resume?

The structure of an executive administrative assistant resume is same as that of a senior assistant's resume. There's no difference in there. Both of them have a header, resume summary, experience, education, skills and extra details. It's just the designation that changes not the structure of a resume.

Which format is best for the executive administrative assistant resume?

Similar to resume structure the format also remains universal in executive administrative assistant resume. For instance, using the reverse chronological format in writing work history and other details. Hence, format remains the same whether it an office job resume or resume of a medical administrative assistant.

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