An entry-level administrative assistant is who is either a recent graduate in business studies or similar subjects without considerable job experience. On the other hand, the applicant can have part-time work experience in previous jobs but for a shorter period that can help it get into the skin or an admin assistant.
In simple words, applicants who are inexperienced but applying for an administrative assistant job are termed entry-level administrative assistants.
Job Duties of an Entry-Level Administrative Assistant
Even though the job application is for an entry-level admin assistant the line of work needs some basic expertise like handling phone calls or making hotel or travel bookings. We have mentioned the job duties of an entry-level administrative assistant below for your reference.
- Interacting with customers and acknowledging them with products or services offered by the company. This also includes calling customers over the phone or answering their queries.
- Email correspondence is a major duty performed by administrative assistants which includes screening all incoming emails and sorting them based on priority.
- An administrative assistant is also responsible for daily courier dispatch from the company to clients, suppliers, or local authorities. Additionally, assortment of the incoming courier and delivering them to the concerned department is one of the duties.
- Booking travel tickets, accommodation, food, and other itinerary items for managers, presidents, or departmental heads are included in the job profile.
- A senior administrative assistant is required to be present in important meetings to take notes and then optimize the same for prospects. Interns are mostly spared from such admin tasks.
- Keeping records of expenses and office supplies, filing crucial documents, managing electronic equipment in the office, and also supervising the maintenance work can be a large part of the duties of an administrative assistant working in a large-scale industry or organization.
Having said all of the above let's now begin with our entry-level administrative assistant resume. Continue reading.
Entry-Level Administrative Assistant Resume Example
If you are searching for an admin assistant resume then the above example is a perfect fit. Either use the above example as an administrative assistant resume template or browse similar example resume links given at the bottom of this article. Scroll down for links.
How to Write an Entry-Level Administrative Assistant Resume?
To write the best administrative assistant resume you need proper structure, format, and flow of the content. Simply writing words like data entry or time management won't fetch you an interview call.
You will have to put serious effort into writing the administrative assistants resume for yourself. Here's the complete guide on this topic.
Structure of an Entry-Level Administrative Assistant Resume
All in all, there are a total of six sections in the entry-level administrative assistant resume. The structure is essential for two major reasons. First, hiring managers are real humans, they read, consume the content and take decisions. Hence, the resume must be properly structured.
Secondly, the resume passes by pre-programmed applicant tracking systems used by hiring managers for initial sorting during the recruitment process. The system makes their job easier by sorting thousands of admin assistant resumes.
If the resume fails to convince either of them - then it's over. Thus follow the structure given below to write your entry-level administrative assistant resumes.
- Contact details (header)
- Resume objective
- Work experiences
- Education details
- Administrative skills
- Additional details
The distinction between a professional administrative assistant resume and a junior administrative assistant resume is the resume summary, resume objective, experiences, and extracurricular activities. The rest of the sections remain unaltered.
Resume Format of an Entry-Level Administrative Assistant
The resume format defines how certain details will be arranged. Moreover, it also maintains the rhythm of the content making it sound enticing to attract the hiring manager's attention. Nine out of ten admin assistant resume uses the standard industry formats.
Here are three pivotal resume formats to help you with your admin assistant resume.
- The reverse chronological resume format
- The functional resume format
- Combination aka hybrid resume format
Out of the three formats we will be using the reverse chronological format which describes information in reverse order.
Header in an Entry-Level Administrative Assistant Resume
Contact information aka the resume header is the primary information the hiring manager will read to give a face to the identity of the document he or she is going through. Do you want the hiring managers to call and give you the interview date?
Then be yourself while writing the details in the header. Avoid confusing hiring managers with multiple phone numbers and funky email addresses. Include a professional email address and your mobile number so they can reach you with ease. Refer to the examples of header in an entry-level administrative assistant resume.
Good and Bad Examples of Header in an Entry-Level Administrative Assistant Resume
CORRECTAdministrative Assistant (entry-level)
Clearwater, Florida
+1 636-345-7346
elmacabana@gmail.com
INCORRECTAdmin Assistant
8343 Silver Ridge Drive
Clearwater, Florida
+1 636-345-7346
+1 643-754-3636
facebook.com/elamcabana
Entry-Level Administrative Assistant Resume Objective
The hiring manager is the first point person and an entry-level administrative assistant resume objective is the first detail to come across each other. These are not transferable skills that you will write in key phrases using points.
This is an introduction and it must be having a long-lasting effect on the hiring manager. Since the resume is for an entry-level administrative assistant position the summary will be replaced with the objective statement.
Refer to the examples of entry-level administrative assistant resume objective below and see what mistakes you should avoid.
Good and Bad Examples of Entry-Level Administrative Assistant Resume Objectives
CORRECTINCORRECTJob Experience in an Entry-Level Administrative Assistant Resume
The job experience that we have mentioned here is part-time since the resume is for an entry-level administrative assistant position. Hence, the work history mentioned here is not what we call the experience of professional administrative assistants.
If administrative assistant applicants have little to almost zero experience then this entire section will be replaced with extracurricular activities, community services, internships, or apprenticeships.
This is the critical element in your administrative assistant jobs resume hence be careful because hiring managers will have a sharp look at this one. Refer to the examples of experience in an entry-level administrative assistant's resume below.
Good and Bad Examples of Job Experience in an Entry-Level Administrative Assistant Resume
CORRECTStar Apparels
Clearwater, Florida
2014-2015
- Scheduled meetings with regional suppliers of raw materials and managed executive calendars for new candidates.
- Performing administrative work for senior admin assistants during their absence or when they are observing casual leaves.
- Supervised administrative duties of new employees recruited in administrative assistant positions and reported the same to the admin department.
INCORRECTStar Apparels
Clearwater, Florida
2014-2015
- Arranged meetings and managed outdoor calendars.
- Performing administrative work for admin assistant.
- Supervised administrative duties of newly recruited.
To write an engaging experience section use the job description as a reference. Employers demand what they need in job descriptions. Reading it thoughtfully will help you write the best administrative assistant resume of all time.
Education Details in an Entry-Level Administrative Assistant Resume
Education details are the second most scanned section across the resume after the work experience section. The catch here writing educational information in an entry-level administrative assistant resume is simple.
Firstly, use the reverse chronological format. Secondly, write the highest degree only. If you have a master's degree then skip school details. Refer to the examples of the education section in an entry-level administrative assistant resume.
Good and Bad Examples of Education Details in an Entry-Level Administrative Assistant Resume
CORRECTBusiness Administration
Florida Business School
Clearwater, Florida
2010-2013
INCORRECTFlorida, 2013
The one in the red color is a poor example and we recommend not repeating it.
Skills Section in an Entry-Level Administrative Assistant Resume
The admin assistant job description mentions no key complex skills. However, the job itself is office related which can be done by a graduate or a diploma holder with knowledge in related subjects. Thus, if there are no complex key skills then what kinds of administrative skills are required?
The admin jobs are mostly required with a combination of soft skills and hard skills. Hiring managers would even consider hiring someone with transferable skills if any in the skills section.
Once you finish listing skills go through the job descriptions twice. You will see what skills are desired by the employer. In short, the job description is a valuable source. Read the examples of skills section in an entry-level administrative assistant's resume.
Good and Bad Examples of Skills Section in an Entry-Level Admin Assistant Resume
CORRECT- Admin support
- Travel arrangements
- Managing calendar
- Database management
- Generating expense reports
- Microsoft office
- Problem-solving
- Time management skills
- Customer service skills
- Creativity
- Attention to details
INCORRECT- Admin support, travel arrangements, data entry, database management, generating expense reports, microsoft office, problem-solving, time management skills, customer service skills, creativity, and attention to detail.
That's not the correct way to write key skills and no resume layout would ever permit this kind of strategy. The preferable way is to enlist key skills in points under separate headings so that hiring managers can figure out your strength and personality.
Additional Details in an Entry-Level Administrative Assistant Resume
While writing entry-level resumes administrative assistants take advantage of the additional information section. The hiring manager will look for such details when they finalize the resume.
The best way is to refer to the job description because the job advertisement published by the employer will give you valuable insights regarding what you must add extra. Here are two examples to help you write the extra detail section. Take a look at examples of additional details in an entry-level administrative assistant resume.
Good and Bad Examples of Additional Details in an Entry-Level Administrative Assistant Resume
CORRECT- English (native)
- Spanish (Advanced high)
- French (Intermediate)
- Microsoft Excel Associate
- Microsoft Word Specialist
INCORRECT- English, Spanish, and French
- Microsoft Office Specialist
- Microsoft Excel Associate
Administrative Assistant Resume Summary
A resume summary is for an experienced administrative assistant, not for entry-level candidates. We all know that and the same has been discussed in our resume examples many times. Yet we will refer to examples of entry-level administrative assistant resume summary below.
Good and Bad Examples of Entry-Level Administrative Assistant Resume Summary
CORRECTINCORRECTA resume summary must be at least 2-3 sentences long with necessary keywords that match the administrative assistant job description. Read all the advice in the job description. This is important otherwise the tracking system will wipe out the resume in the first place. Compare the poor example of a resume summary with the correct one.
Resume Samples
We have already discussed an example in the beginning that you can refer to by scrolling up. So use that example as an administrative assistant resume template. It is 100% compatible with the applicant tracking systems. If not then browse similar example resume links given below.
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Okay, now the above list is of example resumes that are for assistant job profiles and more or less similar to administrative assistant resume samples. If you need a resume right now at this time then use our resume builder and free resume templates. Click here to visit the resume builder link.
