What Is Statement of Qualifications & When Do You Absolutely Need It?

In this article, we will explore what a qualifications statement is, its purpose, and when you might need to include one in your application process.

What is a Statement of Qualifications?

A Statement of Qualifications (SOQ) is a professional document often requested as part of a job application to outline the required qualifications. It allows candidates to highlight their key qualifications in relation to the specific position they are applying for. While a resume outlines a person's general work history and skills, an SOQ is more targeted, focusing on how the applicant’s qualifications match the job qualifications and description.

Steps to Write a Statement of Qualifications

Step 1: Understand the Job Requirements

Before you start writing, carefully review the job description and requirements. Identify the key qualifications, skills, and experiences that the employer is seeking for a specific job . Take note of any specific language or important keywords used in the job posting, as you may want to incorporate these into your SOQ to demonstrate alignment with the position.

Step 2: Gather Your Information

Collect relevant information about your professional background, including your strongest skills, transferable skills, and achievements:

• Work Experience: List your previous jobs, internships, or volunteer experiences that relate to the position.
• Skills: Identify both hard and soft skills that are relevant to the job.
• Education: Include degrees, certifications, and any relevant training.
• Achievements: Highlight specific accomplishments that demonstrate your capabilities, such as awards, successful projects, or measurable outcomes.
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Step 3: Create an Outline

1. Introduction: Briefly introduce yourself and state the position you are applying for.
2. Relevant Experience: Discuss your work history, job description and how it relates to the job.
3. Skills and Competencies: Highlight specific skills that make you a strong candidate and can lead to tangible results.
4. Education and Training: Summarize your educational background and any relevant certifications.
5. Conclusion: Reiterate your interest in the position and your readiness to contribute.
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Step 4: Write the Introduction

Start with a strong opening statement that captures the hiring manager's attention and expresses your enthusiasm for the opportunity. Mention the position you are applying for and express your enthusiasm for the opportunity.

For example:

"I am excited to apply for the [Job Title] position at [Company Name]. With a background in [Your Field/Industry] and a proven track record of delivering tangible outcomes, I am confident in my ability to contribute effectively to your team."

Step 5: Detail Your Relevant Experience

In this section, provide specific examples of your work experience that align with the job requirements. Use bullet points or short paragraphs to make it easy to read. Focus on achievements and responsibilities that demonstrate your qualifications.

For example:

[Job Title] at [Company Name] (Dates)

• Led a team of [number] in [specific project or task], resulting in [measurable outcome].
• Developed and implemented [specific strategy or process], which improved [specific metric] by [percentage or amount].

Step 6: Highlight Your Skills and Competencies

Clearly outline the skills that are most relevant to the position, using action verbs to enhance your descriptions. Use specific examples to illustrate how you have applied these skills in your previous roles.

For instance:

"My strong analytical skills have enabled me to [specific example], while my ability to communicate effectively has helped me to [specific example]. Additionally, I am proficient in [specific software or tools], which I utilized to [specific outcome]."

Step 7: Summarize Your Education and Training

Briefly mention your educational background, focusing on degrees or certifications that are relevant to the job. You can also include any additional training or professional development that enhances your qualifications.

For example:

"I hold a [Degree] in [Field] from [University], and I have completed [relevant certification or training], which has equipped me with the knowledge and skills necessary for this role."

Step 8: Write the Conclusion

Conclude your SOQ with a strong closing statement that reiterates your interest in the position and your eagerness to contribute to the organization.

You might say:

"I am enthusiastic about the opportunity to bring my skills and experience to [Company Name] as a [Job Title]. I look forward to the possibility of discussing how I can contribute to your team and help achieve [specific company goal or value]. Thank you for considering my application."

Step 9: Edit and Proofread

After writing your SOQ, take the time to review and edit it for clarity, conciseness, and grammatical accuracy to ensure it is error-free. Ensure that it flows well and that there are no spelling or punctuation errors. Consider asking a trusted friend or mentor to review it as well for additional feedback.

Step 10: Tailor for Each Application

Finally, remember that your qualifications format should be tailored to reflect the important details of each job application. Customize the content to reflect the important details of specific requirements and culture of the organization you are applying to, ensuring that your SOQ resonates with the hiring manager.

Statement of Qualifications Examples and Templates

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[Your Name]

[Your Address]

[City, State, Zip]

[Your Email]

[Your Phone Number]

[Date]

[Hiring Manager's Name]

[Company Name]

[Company Address]

[City, State, Zip]

Dear [Hiring Manager's Name],

I am writing to express my interest in the Project Manager position at [Company Name] as advertised on [where you found the job posting]. With over [X years] of experience in project management and a proven track record of delivering projects on time and within budget.

Relevant Experience:

Project Manager at [Previous Company Name] (Dates)

• Successfully led a cross-functional team of [number] members in the execution of [specific project], resulting in a [specific outcome, e.g., 20% increase in efficiency].
• Developed and implemented project plans, timelines, and budgets, ensuring alignment with organizational goals and stakeholder expectations.

Assistant Project Manager at [Another Company Name] (Dates)

• Assisted in managing multiple projects simultaneously, coordinating with clients and vendors to ensure timely delivery of services.
• Conducted risk assessments and developed mitigation strategies, which reduced project delays by [percentage].

Skills and Competencies:

• Proficient in project management software such as [specific tools, e.g., Microsoft Project, Asana].
• Strong leadership and communication skills, with the ability to motivate teams and manage stakeholder relationships effectively.
• Expertise in Agile and Waterfall methodologies, enabling flexibility and adaptability in project execution.

Education:

I hold a Bachelor’s degree in [Your Degree] from [Your University] and am a certified Project Management Professional (PMP).

I am excited about the opportunity to bring my skills and experience to [Company Name] as a Project Manager. I look forward to discussing how I can contribute to your team and help achieve your project goals. Thank you for considering my application.

Sincerely,

[Your Name]

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Conclusion

A Statement of Qualifications is a valuable tool that can enhance your job application by providing a detailed account of your relevant skills and experiences. While not always required, it can be particularly beneficial in government jobs, competitive positions, and in highlighting your most impressive accomplishments in specialized roles. By crafting a well-structured SOQ, you can effectively communicate your qualifications and increase your chances of landing the job you desire. Prepare your compelling resume with Resume Builder to help you build a stronger impression on potential employers.