How to Write a Verbal Offer Acceptance Letter: Tips and Example

This guide provides practical tips and examples to help you accept a verbal job offer, confirm key details, and request a formal written offer while maintaining professionalism and expressing gratitude.

Key Points to Confirm Before Accepting

Before you formally accept the job offer, ensure these details are included in your offer letter:

1. Job Title: Confirm the exact position you’re being hired for.
2. Start Date: Clarify when you’re expected to begin.
3. Compensation Package: Double-check your base salary, bonuses, and other benefits to ensure accuracy.
4. Working Hours: Ensure they align with your expectations.
5. Employment Type: Is it full-time, part-time, contract, or at-will employment?
6. Location: Where will you be working in person, remotely, or in a hybrid setting?
7. Duration: Is the role permanent or for a specified period?
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If something is unclear or if you want to negotiate salary or benefits, this is the time to do it—before you formally accept.

Verbal Offer Acceptance Letter Tips

When you're ready to accept, keep the following verbal offer acceptance letter tips in mind:

1. Express Gratitude

You can start your letter or thank you email by thanking the hiring manager or company representative for the offer and the opportunity to join the team.

2. Confirm the Details

Include key information such as:

• Job title
• Start date
• Base salary
• Any agreed-upon benefits or working hours
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3. Reiterate Your Enthusiasm

Let them know you’re excited to contribute and become part of the team.

4. Request a Written Offer if Not Received

If you haven’t yet received a formal written offer, use this message as a polite reminder to request it.

5. Spell Check and Proofread

Always double-check your grammar and spelling before sending. A polished letter leaves a great impression.

6. Use a Professional Format

Even if you're sending an email, it should be professionally formatted.

7. Send Within a Reasonable Amount of Time

Typically, it's best to respond within 1–3 business days of receiving the offer.

Verbal Offer Acceptance Email Template

Here’s an example email template you can use once you’ve received the written offer and are ready to formally accept:

Here are three professionally written verbal offer acceptance email template samples you can use, depending on your situation:

1. Verbal Offer Acceptance Email (After Receiving Written Offer)

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Subject: Acceptance of Job Offer – [Your Full Name]

Dear [Hiring Manager’s Name],

Thank you very much for extending the verbal offer for the position of [Job Title] at [Company Name]. I’m thrilled to officially accept the job offer and join your team.

As per the written offer, I confirm my understanding that my start date will be [Start Date], with a base salary of [Salary], along with the agreed-upon benefits, including [Health Insurance, Paid Time Off, etc.].

I’m excited to contribute to [Company Name] and appreciate the opportunity to align my career goals with the company’s mission. Please let me know the next steps in the hiring process or if any additional paperwork is needed from my end.

Thank you again for this opportunity.

Sincerely,

[Your Full Name]

[Your Phone Number]

[Your Email Address]

2. Verbal Offer Acceptance Email (Written Offer Not Yet Received)

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Subject: Follow-Up and Verbal Offer Acceptance – [Your Name]

Dear [Hiring Manager’s Name],

Thank you again for offering me the [Job Title] role at [Company Name]. I’m sincerely excited about the opportunity and happy to accept the verbal offer.

To move forward, I kindly request the formal written offer letter confirming the compensation package, start date, and benefits, so that I may proceed with the formal acceptance.

I appreciate your time and look forward to contributing to the team. Please feel free to reach out with any additional details or documentation required.

Best regards,

[Your Full Name]

[Your Phone Number]

[Your Email Address]

3. Verbal Offer Acceptance with Minor Clarification Request

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Subject: Acceptance of Verbal Offer – [Your Name]

Dear [Hiring Manager’s Name],

Thank you for the verbal job offer for the [Job Title] position at [Company Name]. I’m excited about the opportunity and would be delighted to accept.

Before we finalize the process, I’d appreciate some clarification on the [starting salary/start date/working hours / specific benefits] as discussed during our conversation. Once I receive the written offer, I’ll be happy to formally confirm my acceptance in writing.

I’m genuinely looking forward to joining your team and contributing to the success of [Company Name].

Warm regards,

[Your Full Name]

[Your Contact Details]

4. Negotiate After a Verbal Offer

Many professionals do. If the initial offer is lower than expected, now is the time to discuss it. You can use this window to negotiate more money, benefits, or flexible working arrangements before you sign anything.

Keep the tone professional and collaborative. Focus on your career goals and how the company can support them.

For example:

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Subject: Follow-Up on Job Offer – [Your Name]

Dear [Hiring Manager’s Name],

Thank you again for the generous verbal job offer for the [Job Title] position. I’m truly excited about this opportunity and eager to bring value to [Company Name].

Before I move forward, I would like to discuss the compensation package, particularly the starting salary. Based on my experience and the scope of responsibilities for this role, I believe a salary in the range of [desired amount] would be more in line with market standards and my background. I’d be happy to further discuss this and work together toward a mutually beneficial agreement.

Thank you again for your time and consideration.

Best regards,

[Your Name]

Why You Should Follow Up a Verbal Offer in Writing

Even if you're excited and ready to accept, it’s essential to respond to the verbal job offer with a written acceptance once you receive a formal written offer. Here's why:

• Documentation: A written confirmation ensures both you and your employer are on the same page regarding all aspects of the offer.
• Professionalism: It shows that you are thoughtful and detail-oriented, qualities every employer values.
• Protection: Having a written offer or employment contract protects you in case of future discrepancies.
• Next steps clarity: It signals to the employer that you're serious and allows them to proceed with the background check, onboarding, and other next steps.
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Conclusion

Accepting a verbal job offer the right way ensures a smoother transition into your new role. By following the verbal offer acceptance letter tips and example provided in this guide, you’ll convey professionalism, secure a clear understanding of the job position, and kickstart your new chapter on the right foot.