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In this guide, you’ll learn how to reschedule an interview the right way. We’ll cover what to say, when to reach out, and how to stay professional. A simple mistake with the interview can cost you the job, but with the right approach, you’ll stay in the game.
When to Reschedule an Interview
Rescheduling an interview should never be done on a whim. It’s important to have a valid reason, so you don’t come across as unprofessional or unprepared.
Here are a few good reasons to reschedule:
1. Personal Illness
If you’re feeling unwell, it’s better to let the interviewer know and reschedule rather than showing up sick. Not only will you be more likely to perform poorly, but you also risk spreading illness. Your health and well-being should always come first, and most employers will appreciate your honesty.
2. Work Commitments
If something urgent comes up at your current job (an important meeting or a deadline you can’t miss) it’s understandable to ask for a reschedule. Just make sure to let the interviewer know as soon as you can. Being transparent about your situation helps maintain trust and professionalism.
3. Family Emergencies
Life happens. If you’ve got a family emergency that needs your attention, be honest and explain the situation. Potential employers will usually understand. They’ll appreciate your responsibility in handling the situation and your commitment to rescheduling professionally.
4. Unexpected Travel or Delays
If you’re traveling for the interview and a flight or transportation delay happens, such as car trouble, don’t panic. Reach out to the employer quickly and let them know the situation.
Avoid rescheduling just because you’re not ready or you’ve had a sudden change of heart about the role. If you feel unprepared, take a moment to assess the situation and figure out a solution to pass the interview successfully. Most of the time, it’s better to stick with the scheduled date and power through.
Tips for Rescheduling an Interview
Rescheduling a job interview might feel awkward, but if done properly, it won’t hurt your chances. Handling it well shows you are both responsible and professional. Here’s what you should do to make sure everything goes smoothly.
1. Approach the Employer
When you need to reschedule, timing is important. Don’t wait until the last minute. Reach out to the employer as soon as you know there’s an issue. The sooner they know, the easier it is for them to find a new slot. Contact the hiring manager through the same method they used to set up the interview. If you scheduled it via email, send an email. If it was a phone call, call them.
Be polite and respectful in your approach. Start by thanking them for the opportunity, and then quickly explain that something unexpected came up. You’ll want to sound genuine and sincere. The more respectful and professional you are, the more likely they’ll be to work with you.
2. What to Say in Your Message
Be clear, but keep your message short and to the point. Start by apologizing for any inconvenience to the hiring manager, then explain why you need to reschedule. You don’t need to go into too much detail, just a brief, honest explanation.
For exampleMake sure to express your enthusiasm for the role, and offer a few dates or times that work for you. This shows that you’re still interested and flexible, making it easier for the employer to accommodate you.
3. Be Flexible and Cooperative
When rescheduling, always offer a couple of alternative dates. If possible, show that you are flexible with the timing. Hiring managers will appreciate it. They’re much more likely to accommodate you if you give them options instead of expecting them to work around your schedule.
Stay positive and cooperative throughout the process. Thank them again for understanding and express your excitement to meet with them on the new interview date.
What to Avoid when Rescheduling an Interview
While rescheduling an interview with hiring managers is sometimes unavoidable, it’s important to be careful about how you handle it. A few wrong moves can make a negative impression. Here’s what you should avoid to ensure you don’t hurt your chances.
1. Never Cancel at the Last Minute Unless It’s an Emergency
If you find yourself needing to cancel, do it as early as possible. A last-minute cancellation is inconvenient for the interviewer and could signal a lack of professionalism. If something unexpected happens that forces you to cancel, such as car trouble, make sure you explain the situation clearly and apologize for not making the scheduled interview. If it’s not an emergency, do everything you can to avoid canceling.
2. Avoid Using Vague or Dishonest Excuses
Don’t lie about why you need to reschedule. Employers can usually tell when someone’s being dishonest. Instead of saying something vague like “personal reasons,” be honest. You don’t have to share every detail, but honesty is always better than making up an excuse that might seem untrue. Employers value transparency, and a straightforward explanation builds trust.
If you do need to reschedule, a clear, brief reason shows respect for their time and strengthens your professional image. Plus, it keeps your integrity intact, ensuring your credibility remains intact throughout the hiring process.
3. Don’t Give Up on the Opportunity; Stay Proactive
Even though you need to reschedule your interview date, don’t act like you’re giving up on the job. This is still your chance to show interest and enthusiasm. Follow up after the rescheduled interview to confirm the details and express your excitement again. It’s important to remain engaged and show that you’re serious about the role. Stay proactive, and don’t let the rescheduling process make you seem less committed to completing your interview.
Final Thoughts
Rescheduling an in-person or phone interview doesn’t have to be stressful if you handle it with professionalism and respect. Always communicate early, keep your explanation brief and honest, and show your continued interest in the opportunity. Flexibility and politeness go a long way in maintaining a positive impression.
While life can throw unexpected challenges your way, how you manage them can speak volumes about your reliability and professionalism. Stay proactive, and remember: a well-handled reschedule can keep your chances alive without damaging your reputation.
