Sample Resumes for Office Administrator

As an office administrator, you’re an expert at front office operations. You are able to achieve organizational objectives, work with filing systems as well as fulfill many other responsibilities around the office. The work of an office administrator can be challenging, but we know that you’re up for the task! Even though much of the office administrators' work relies on management and communication skills, some professionals might still have a hard time transferring their skills onto a sheet of paper.

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A question comes up – as a job seeker, how can you show your expertise as a professional office administrator to a hiring manager in an effective and impactful way?

The best way to get noticed is by writing strong resumes for office administrator! A solid resume can take you from being a candidate to new employment quickly.

In this article, we’re going to show you the process of writing a strong office administrator resume sample!

Additional Information About the Office Administrator Resume

moneybagBased on data collected by Glassdoor, the national average salary for an Office Administrator is over $41,000 in the United States.

Indeed, with the rise of technology and automation, office jobs are becoming more and more prevalent and sought after.

There are many more opportunities as an aspiring office administrator than ever before!

However, with the rise in demand for office administrators comes an increase in job seekers as well. The competition grows, and many other candidates will be sending their applications to the same companies you are, during your job hunt.

A great way to overcome your competition and beat other job hunters is by writing up an excellent office administrator resume!

Example of a Office Administrator Resume Example

JOSH RICHARDSON
Office Administrator
[email protected]
+1 234 56 78 99
LinkedIn: Josh Richardson

Professional Summary
Trustworthy and motivated Office Administrator with 5+ years of experience in administrator office environments. Excellent at multitasking, with particular expertise in managing deadline-driven environments, maintaining records, increasing office efficiency and dealing with a large volume of business inquiries.

Work Experience

Office Administrator
Data Company
08/2017 – Present

  • Implemented physical and digital filing systems for company documents so that team members could access records easily.
  • Improvement in accuracy and efficiency of administrative processes using detailed and prioritized tasks.
  • Promoted open communication within the company by preparing all materials for company meetings and recording and distributing minutes to relevant recipients.

Education
Bachelor’s Degree in Business Administration
BUSINESS UNIVERSITY, New York, NY
2011 – 2015

Skills

  • Accuracy and attention to detail
  • Multi-tasking
  • Microsoft Office (Word, Excel, and PowerPoint)

Languages

  • English fluent
  • Spanish fluent

How to Make Resumes for Office Administrators

There are several key factors you’ll need to consider when it comes to writing an effective office administrator resume. 

It is crucial that the content and text you’ll be putting into your application make sense and is easy to follow for the reader. Before we get into any of the specifics, let’s establish a few basic ground rules.

Always make sure to have a solid layout in mind before starting your cover letter. Your application needs to have appropriate sectioning to make the resume look nice and easy to read!

Additionally, formatting your resume is crucial for the content to appear in an understandable way.

pushpinMake sure to consider the layout and format of your resume!

The Layout of the Resume for Office Administrator

The layout of your resume is going to be a deciding factor for how much interest a hiring manager is going to have in your application.

Giving the application a logical layout can sound challenging; however, it simply means dividing the content into several sections. This is definitely going to make the process of writing your resume much easier!

Here is a list of all the sections we’ll be discussing in the article and the ones that you’ll be including in your office administrator resume:

  • Header
  • Professional Summary
  • Work Experience Section
  • Education Section
  • Skills Section
  • Additional Information

The structure of the Office Administrator Resume

Now that we’ve discussed the importance of a proper layout and giving your resume sections, it is time we talk about the formatting of your office administration resume.

A proper resume format can be the difference between an average and great office administrator resume!

pushpinWhen it comes to office administration resumes, the widely accepted format is the chronological resume format
For example, you should list your past experiences, basic office duties, and professional information in chronological order of how you have handled your duties as an office administrator.

Applying a proper chronological format to your administrator resume will undoubtedly raise the application’s chances of getting noticed by a hiring manager.

Start with the header of the Resumes for Office Administrator

It is essential that your name comes across in a proper way. 

The application is written about you and your career as an office administrator. Therefore it’s only logical that the title of your resume is your name.

pushpinAt the very top of the resume, write your name and make it a font size 14 – 16 – larger than the rest of the text because It’s going to be the main title of your resume.

Afterward, write your contact information underneath your name. Write down your email address, telephone number, job title as well as additional information such as your LinkedIn details.

Remember to increase the size of the other section names too. Don’t make them as large as the main header.

Professional summary/profile

With the growing demand for office administrators, there is also a sizable increase in other applicants looking for the same work you are. Many companies today receive hundreds of resumes for their job ad each day.

Because of this fact, most hiring managers aren’t going to read through your job application. Instead, they might skim through it.

To build the most interest possible, you need to show the hiring managers a summarized version of your past work history, accomplishments, and skills.

You can do this with the Resume Objective / Professional Summary sections. There are small differences between which type of section you’ll choose to include in your resume.

The Resume Objective is recommended for more entry level candidates who want an administrative office position. You’re going to have to talk about your career motivation for applying to the company, as well as your relevant work history and skills.

The Professional Summary section is better suited for more experienced administrators who’ve held a similar job before. You’re going to discuss your past work history and achievements in a few effectively written sentences.

Helpful tips: sure your your summary or objective to only be a few sentences long. This section needs to be compact and informative.

Resume Objective / Professional Summary Resume Examples

Here’s an example of a Resume Objective resume example:

CORRECT
Objective

Talented postgraduate office administrator with excellent communication, problem-solving and conflict resolution skills and a strong track record of establishing and maintaining positive relationships with the team. 

INCORRECT

Seeking position of office administrator. No experience but am hard working and a team player.

Here’s a resume example of a Professional Summary:

CORRECT

Summary

Trustworthy and motivated Office Administrator with 5+ years of experience in administrator office environments. Excellent at multitasking, with particular expertise in managing deadline driven environments, maintaining records, increasing office efficiency and dealing with a large volume of business inquiries.

Work Experience in the Resumes for Office Administrator

You might be asking yourself, where do hiring managers look after reading through the objective / summary sections of your job application?

After successfully finishing up the previous section, it is time to start on the most important and large section of your application – the experience section.

This section is all about your previous work history. Every relevant job you can think of goes into this part of your application.

Here, you’re going to be discussing your responsibilities and accomplishments working for previous employers.

This section is a great way to show off how much value you can bring to the hiring company. For more resume examples, click here!

Describe your professional experiences on your Resumes for Office Administrator

Now that you’ve started writing the experience section, we’ve come up with a few tips that can help you through the process of finalizing the section.

Make sure to use action verbs at the very start of each sentence; this is going to add to the impactfulness of every key point you’ll be making in your job description. 

Additionally, try to use examples in your description, such as how you’ve affected a company’s quarterly report metrics.

Bold the job title you held and write the name of the company and the duration of employment underneath.

bulbHelpful tips: in order for your content in this section to appear comprehensive and easy to read, make sure to use bullet points when describing each key experience and accomplishment from your previously held job.

As mentioned earlier, make sure to use chronological formatting when writing about your professional experiences and past responsibilities.

Resume Example of Professional Resume Work Experience

This is a resume example of an effective work experience description:

CORRECT
Experience

Office Administrator
Data Company
08/2017 – Present

  • Implemented physical and digital records management systems for company documents, so that employees could access the information easily.
  • Improvement in accuracy and efficiency of administration using detailed and prioritized processes.
  • Promoted open communication within the company by preparing all materials for company meetings and recording and distributing minutes to relevant recipients.
This is an example of an ineffective work experience description:point_down
INCORRECT
Experience

Office Administrator
Data Company
08/2017 – Present

  • Implemented filing systems for company documents.
  • Improved accuracy and efficiency of administrative procedures.
  • Promoted open communication within the company by preparing materials for meetings.

Education in the Resumes for Office Administrator

Most office jobs today have educational requirements for their employees. Depending on the job, the educational requirements can range from a high school diploma to an associates degree or even a bachelor’s.

A great way to show the hiring managers your educational background is by including an education section in your office administration resume.

Showing your education is an effective way to have your application get noticed by companies looking for educated office administrators that have a degree.

How to properly list your education in a resume for an office administrator?

Now that you know the importance of a solid education section for your administrator resume, you might be wondering where to start?

We’ve provided a few tips for writing a successful education section:

  • To start out, begin with the highest degree you possess. If you’ve finished college and have a bachelor’s degree, then write that first in your education section.
  •  Be sure to specify the name of the university, address and years attended as well as the name of your degree.
  • Only include your GPA if it’s above 3.6.
  • If you don’t have a degree, then include an associate’s degree, alongside the name of the school you got it from and years attended. Otherwise, provide the details of your high school where you received your diploma.

Skills to put in Resumes for office administrator

The main purpose for writing and sending out your administrator application is to showcase your office administrator abilities and skills to the hiring manager.

Indeed, being able to demonstrate and convey your skills through the various sections of the application is crucial. But what if there was an entire section dedicated to your job specific skills?

You might find yourself in a situation where you’ve successfully written your professional summary and work experience sections but haven’t fully listed all of your relevant skills. The best way to fix that is by writing these skills down in the skills section.

The skills section is an excellent way of demonstrating your administrator proficiency by simply listing down your skill set. 

Hiring managers usually go through the skills section to spot whether or not they possess the right skills for the job.

What are the main skills sought for a Office Administrator?

We’ve compiled a list of all the relevant office administrator job specific skills that you can include in your resume:

  • Organizational skills
  • Administrative skills
  • Accounting
  • Bookkeeping
  • Typing
  • Equipment handling
  • Customer service skills
  • Research skills
  • Self-motivation
  • Attention to detail

Additional Headings for your Office Administrator Resume

Computer skills and certifications

Office administrators have a large array of duties. As a professional administrator, you’ll frequently be working with software applications to manage and organize payroll reports, scheduling and appointments as well as preparing checks.

You need to be able to demonstrate your proficiency with office management software in your resume. The best way to do this is by showing certifications in your application.

Certifications show the employer that you have both valuable work experience and the training necessary to fulfill the job requirements successfully.

Languages

It is always recommended and encouraged to provide information about your knowledge of different languages in your resume, especially if the job ad has a specific language requirement.

Showing the employer that you’re multilingual can set you aside from the competition by the sheer merit of knowing a language that is vital for the company. 

Especially as an administrative office professional, communication is key, and being able to communicate in different languages can certainly be useful.

Hiring managers appreciate multilingual candidates and their resumes!

Summary: key points for writing a perfect office administrator resume

A professional resume needs to showcase the candidate’s abilities in a concise and effective, professional manner. In this article, we’ve gone through all of the essential factors and sections that can make your administrator resume shine brighter than the rest.

To sum up all of the key points that we’ve made, here’s a list of all the important tips and tricks you’ll need to keep in mind when writing your resume:

  • Make sure to make your name the title of your resume. Write your name at the very top of your cover letter.
  • Make sure the hiring manager sees your skills and abilities by writing an effective but brief resume objective / professional summary.
  • Your professional resume has to have a professionally written work experience section. Always use bullet points in your job descriptions to make the content easier to read.
  • Be sure to include an education section in your resume.
  • In your skills section, try to write about skills that are related to the job ad and its requirements.

Frequently Asked Questions

  • How do I write an office administrator resume?

Start by choosing an appropriate resume layout and format. Afterward, start filling out the sections of your application with relevant content based on your educational background and work history.

  • What should an office resume include?

A successful office resume will include several important sections. Try to write these key sections in the order you see here:

  • Header
  • Professional Summary
  • Work Experience Section
  • Education Section
  • Skills Section
  • Additional Information

For a more extensive resume example, check out our resume builder.

  • What are the duties of an office administrator?

The work of an office administrator ranges from work team management and administrative tasks to coordinating meetings, working closely with accounting, and working with office equipment.